How Do I Get Started on Planning a "Green Meeting"
Frequently, when I talk with customers about implementing sustainable practices in their meetings and events, they aren’t sure where to begin. My advice is always simple: just get started! Here are a few quick action items every planner can follow:
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Go Paperless – Replace printed programs, handouts, and signage with event apps, QR codes, and digital agendas.
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Choose a Green Venue – Look for hotels or conference centers with sustainability certifications (LEED, Green Key, etc.) and ask about recycling, renewable energy, and water conservation. The Event Industry Council’s RFP template is a great resource.
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Sustainable Food & Beverage – Partner with caterers to source local, seasonal ingredients, offer more plant-based options, and minimize single-use plastics. Sit down with the chef and get creative!
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Reduce Waste – Aim to eliminate paper products where possible. Use reusable name badges, provide water refill stations instead of bottled water, and donate leftover food to local charities.
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Encourage Low-Carbon Travel – Promote public transit, group shuttles, or hybrid/virtual options to cut down on air and car travel. Work with your travel provider—there are excellent tools available to support this.
Bottom line: The most important step is to just get started!
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